Incoming invoice recording

Digitized recording, checking and posting of incoming invoices. All relevant data of the incoming invoices are read via an OCR solution. Paper invoices are scanned and read out using an OCR solution. PDF can be read out directly using the OCR solution. Digital invoices such as ZUGFeRD, XInvoice, EDI, SDI, etc. are imported automatically.

All relevant invoice data are read by the OCR system for the posting in SAP and checks the necessary sales tax-relevant criteria. Invoices with an order reference (MM) and without deviations (quantity, price, ...) can be processed using a dark booking. Cost accounting (FI) is automatically or manually assigned to a factual auditor according to specified criteria. The factual auditor can use the SAP GUI, web interface or mobile device to check, split and add account assignment elements. The accounting department then completes the invoice, adds the general ledger account and, if necessary, tax data. The approver (s) are automatically determined based on the amount limits and the approval matrix. The person responsible for costs checks the information via SAP GUI, web interface or mobile device and approves or rejects the invoice. Everyone involved in the process can upload documents to the workflow. The booking can be made automatically in the background. In order to meet all compliance guidelines, all process steps are documented and archived in the process log.